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I. NAME, OBJECTS AND POWERS
1. NAME
The club shall be
called the " Imperial Rugby Football Club"
2. DEFINITIONS
Except where the
context otherwise permits or requires, the words and expressions
listed in the schedule of definitions set out in Rule 15 shall bear
the meanings given to them therein.
3. OBJECTS
The objects of
the club shall be:
3.1 To promote,
encourage and foster the Game for the benefit of the members
including (but not limited to) the coaching thereof at all levels.
3.2 To promote,
encourage and foster the Game at all levels in the area of the Ground
and the surrounding areas.
3.3 To ensure that the
game is played in accordance with the Laws of the Game and is
administered in accordance with the Rules of the Union.
3.4 To undertake such
matches and fixtures and other activities as the committee may decide.
3.5 To maintain and
develop the ground at West Town Lane or such location as the
committee may from time to time determine as the headquarters of the
Club and as a venue for playing the game and conducting the other
activities of the Club so as to provide the best possible facilities
for Members and those visiting the Ground.
3.6 To strengthen the
bond between the Club and the local community in the areas
surrounding the Club.
4. POWERS OF THE CLUB
To further it's
objects the Club shall have the power to do all such things as are
incidental or conducive to the objects of the Club including (but not
limited to) all or any of the following:
4.1 Either directly or
indirectly to employ, invest and deal with the assets and funds of
the Club in such a manner as shall be considered by the committee to
be expedient, and to do all such other acts and things and carry on
all such other activities (including (but not limited to) leasing,
subleasing, releasing, renting, acquiring, altering, erecting,
holding, selling, improving, developing, repairing, hiring, lending
with or without security or otherwise dealing with real or personal
property of any kind) as shall be considered by the Committee to be
necessary or expedient for the purposes of the Club or the
advancement of it's interests.
4.2 To raise or borrow
money for the purposes of or in connection with the activities of the
Club or any of them as the Committee thinks fit in accordance with
the following provisions:
4.2.1 Any sum or sums
raised or borrowed may be on mortgage, charge, bonds or debentures of
all or any of the funds or property of the Club whether or not
including any floating charge of the whole or part of the undertaking
property and assets of the Club both present and future.
4.2.2 At the time of
any borrowing the sum of the amount then remaining undischarged of
monies borrowed and of the amount of the proposed borrowing shall not
exceed 100,000 pounds or such sum as the Members in General Meeting
may from time to time determine.
4.2.3 The rate of
interest payable at the time the terms of borrowing are agreed on any
money borrowed shall not exceed the rate of interest which in the
opinion of the Committee represents the market rate of interest for
borrowings of a similar amount and on similar terms prevailing at
that time except that in the case of a mortgage loan the Committee
may delegate the determination of the interest rate within specified
limits to an Officer, Committee Member or Sub-Committee.
4.2.4 The Committee
may determine from time to time (subject to Rules 4.2.1, 4.2.2 and
4.2.3) the terms and conditions upon which money is raised or
borrowed or security is issued and may vary such terms and conditions.
4.2.5 No person
lending money to the club shall be concerned to see or enquire
whether either of the limits imposed by Rule 4.2.2 or Rule 4.2.3 is
exceeded at the time of borrowing or issue and if either or both of
such limits were to be exceeded no borrowing incurred in excess of
such limits shall be invalid unless such person had received express
notice to this effect at the time of borrowing.
4.3 To give any
security or securities whether by way of mortgage or otherwise for
the performance of any contracts or any debts, liabilities or
obligations of the Club or other persons or corporations in whose
business or undertaking the Club is interested, or to whom or in
respect of whom the Club has given any personal covenant, guarantee
or indemnity, whether directly or indirectly, and collaterally or
further to secure any obligation of whatever nature of the Club by a
trust deed or other assurance.
4.4 To accept and
grant sponsorship and franchises and make such arrangements in
connection therewith as the Committee shall think fit.
4.5 To apply for and
hold any licences, consents, certificates, permissions and approvals
that may be required for or in connection with the activities of the
Club and (among other things) to provide catering and such other
facilities as the committee shall consider desirable.
4.6 To invite, receive
and make donations for or otherwise promote or assist in the
development or continuance of facilities for, or the prestige of ,
the Game or any other sport or recreation.
4.7 To support
(whether by direct subscription, the giving of guarantees or
otherwise) any charitable, benevolent or educational fund,
institution or organisation, or any event or purpose of a public or
general nature, the support of which will or may, in the opinion of
the Committee, directly or indirectly benefit, or is calculated so to
benefit, the Club or it's activities or it's employees, ex-employees,
players, former players or their dependants.
4.8 To promote,
arrange and organise competitions and entertainments in connection
with the Game and any other sport or recreation.
4.9 To maintain bank
accounts in credit or overdrawn on such terms as the Committee shall
think fit including the giving of guarantees and indemnities in
respect of direct debits and other money transmission or collection systems.
4.10 To pass such
resolutions, regulations and instructions which shall be binding on
all Members as are considered necessary for the better management,
organisation, administration and regulation of the Club.]
4.11 To settle,
conduct, enforce or resist either in court of law or by arbitration
any suit, debt, liability or claim by or against the Club.
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II.
MEMBERSHIP
5. MEMBERS
5.1 The Members of the Club shall be the persons whose names are
for the time being registered in the Register of Members.
5.2 Details of the subscription payable by each Member as
determined by Rule 14 shall be kept by the Honorary Secretary and
shall be available for inspection by Members at all reasonable times.
5.3 The Committee shall have the power to admit to Membership a
person's application. There shall be no obligation to state any
reason for the rejection of an application.
5.4 No person may be accepted as a candidate for membership under
the age of sixteen years and the purported admission of a person
under the age of sixteen years shall be void.
5.5 The Committee shall have the power to create a class of
persons called Juniors or with such other title as the Committee may
decide using as criteria age, ticket holding or otherwise as it shall
think fit. Such persons shall not be Members within these Rules and
they shall have such rights, privileges and obligations as the
Committee shall decide. Any person recognised in this class shall
cease to be entitled to such recognition on attaining the age of
eighteen years.
5.6 A Member may resign from the Club at any time by giving to the
Honorary Secretary written notice of the intention so to do provided
that the Member shall remain liable for all monies then due and owing
to the Club.
5.7 The chairman or Honorary Secretary or any person appointed by
either of them shall have the power to order the withdrawal from the
Ground of any Member who is in breach of any of these Rules, any
Regulation or any Rule or Regulation of the Union which is applicable
to the Ground or use by it's Members or who otherwise is, in the
opinion of the Chairman or Honorary Secretary or their appointee or
appointees, guilty of misconduct.
5.8 The Committee shall have the power to terminate or suspend for
such period as it thinks fit the membership of or to reprimand a
Member for any infringement of these Rules, any Regulations, the
Rules or Regulations of the Union, the Laws of the Game or the IRFB
Regulations or for any conduct prejudicial to the interests of the
Club or the Game. The procedure for the exercise of this power shall
be prescribed by the Committee and details thereof shall be kept by
the Honorary Secretary and shall be available for inspection by
Members at all reasonable times.
5.9 A Member shall cease to be a Member:
5.9.1 On resignation.
5.9.2 On termination of Membership by the Committee.
5.9.3 On death.
5.10 Each person who is in Membership with the Club at the date
these Rules take effect shall be admitted to Membership in accordance
with Rule 5.3 and any person in Membership at that date under the age
of sixteen years shall be granted the status of a Junior in
accordance with Rule 5.5.
III.
GENERAL MEETINGS
6. GENERAL MEETINGS
6.1 All General Meetings shall be held at the Ground or elsewhere
as the Committee may determine and any such Meeting other than an
Annual General Meeting shall be called a Special General Meeting.
6.2 The Chairman of all such meetings shall be the Chairman of the
Club or if unavailable a Member of the Committee appointed at the
Meeting concerned to take the Chair for that Meeting.
6.3 Every Member shall be entitled to attend and vote at any
General Meeting. The procedure for the casting of votes shall be
determined by the Chairman of the Meeting.
6.4 The quorum at any General Meeting shall be 15 Members.
6.5 All resolutions shall be decided by a majority of votes
recorded except where these Rules provide for a special resolution
which shall require a majority of at least two-thirds of the votes recorded.
7. ANNUAL GENERAL MEETINGS
7.1 Not later than 31st July in every year a General Meeting shall
be held (to be known as the Annual General Meeting) for the
transaction of the following business:
7.1.1 To consider and approve (with or without amendment) the
minutes of the previous Annual General Meeting.
7.1.2 To receive and approve a report from the committee on the
affairs of the Club since the previous Annual General Meeting.
7.1.3 To receive and approve a Financial Statement for the
preceding financial year.
7.1.4 To elect the Officers for the ensuing year.
7.1.5 To elect Vice-Presidents.
7.1.6 To elect Members of the Committee for the ensuing year.
7.1.7 To consider as a special resolution any addition or
alteration to these Rules duly proposed in accordance with Rule 7.5.
7.1.8 To consider any other motion or business duly proposed in
accordance with Rule 7.5.
7.1.9 To consider any other business of which due notice shall
have been given.
7.1.10 To hear any other relevant matter for the consideration of
the Committee during the ensuing year, but on which no voting shall
be allowed.
7.2 Notice of every Annual General Meeting stating the date, time
and venue of such meeting shall be provided not less than two clear
weeks prior to the date of the Meeting with the agenda of the
business to be considered thereat.
7.3 The election of Officers shall be subject to the following provisions:
7.3.1 Any Member shall have the right to make nominations, with
the consent of a candidate, for election to any one or more of the
offices named in or created under the provision of Rule 10.1. Such
nominations must be sent in writing so as to reach the Honorary
Secretary by 30th April. The Committee shall also have the right to
make nominations for the election of Officers.
7.3.2 The election of each Officer shall be decided by a majority
of votes recorded.
7.3.3 In the event of an equal no of votes being cast for two or
more candidates for any Office a further election for that Office
will be held for those candidates who were equal.
7.4 The election of Committee Members shall be subject to the
following provisions:
7.4.1 Any Member shall have the right to make nominations, with
the consent of a candidate, for election as one of the Committee
Members under the provision of Rule 11.1. Such nominations must be
sent in writing so as to reach the Honorary Secretary by 30th April.
The Committee shall also have the right to make nominations for the
election of Committee Members.
7.4.2 The election of each Committee Member shall be decided by a
majority of votes recorded.
7.4.3 In the event of an equal no of votes being cast for two or
more candidates for the last seat on the Committee a further election
for that seat will be held for those candidates who were equal.
7.5 Proposals for additions or alterations to the Rules or any
other motion to be submitted to an Annual General Meeting shall be
subject to the following provisions:
7.5.1 Any proposal shall be submitted in writing to the Honorary
Secretary by 30th April duly proposed by one Member and seconded by another.
7.5.2 Copies of all such proposals shall be provided with the
notice of the Annual General Meeting.
8. SPECIAL GENERAL MEETINGS
8.1 The Committee may convene at any time a Special General
Meeting by giving to all Members two clear weeks notice thereof
stating the date, time and venue thereof and the resolution or
resolutions to be moved or other business to be transacted thereat.
8.2 The Committee shall also convene a Special General Meeting on
receipt by the Honorary Secretary of a written requisition so to do,
duly signed by not less than 15 Members. Each requisition must
clearly state the specific resolution to be moved.
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